studio rental - need to know - 2018/19

For general questions or booking enquiries please call us or use this form here

STUDIO RENTAL CONDITIONS

STUDIO RENTAL FAQ

IS THE STUDIO EXCLUSIVE USE?

 

Yes! It's 100% yours for the duration of the shoot. This includes all indoor & outdoor relaxation areas.

 

IS THERE TECHNICAL SUPPORT ON SITE?

 

Yes! We are always on hand should you have any questions or concerns - just pop in to the office, or buzz us on the intercom. 

 

WHAT HAPPENS IF WE GO OVER TIME?

 

Ok, so we're not super strict - and generally the first hour or part thereof won't be charged for, however we will charge overtime thereafter at a fee of R800 per hour. If you know that your day will run late, please contact us before the shoot to request an extended day and we will quote you accordingly.

 

WHEN DO I NEED TO MAKE A BOOKING?

 

The studio is in high demand, so we advise you to pencil book and then confirm your booking as far in advance as possible. 

 

WHAT IS YOUR CANCELLATION POLICY?

 

Industry etiquette dictates that Confirmed bookings be honoured. Cancellations of a confirmed booking within 5 working days of the shoot date will be liable for a 20% cancellation fee. Cancellations made with 24-72 hours of the date of a confirmed booking will be charged at 50%. Cancellations made within 24 hours prior to the shoot or on the day of a confirmed booking will be charged at 100% of the agreed Studio Rental Fee.

 

DO YOU HAVE AN EMERGENCY NUMBER?

 

We are always around to assist you, but under unusual circumstances you can contact Simon on 076 511 5758 or Inge on 072 248 7495

 

WHAT ARE YOUR PAYMENT POLICIES?

 

Payment is due 7 days from date of invoice. If you require different terms please contact us to discuss.

 

WHAT HAPPENS IF WE RUN OUT OF COFFEE?

 

The world will stop turning. And then, we will get you some more. 

BOOKINGS

 

Bookings can be made by phone, text or email. A confirmed studio booking is defined only by the return of a confirmation in writing from Light Station Studio.  Light Station Studio will send this written confirmation of your booking via email. All bookings are provisional until this confirmation email is received.

 

RATES

 

All Light Box rates cover up to 7 people on set

Editorial rates cover up to 12 people on set @ Light Station

Advertising rates cover up to 20 people on set @ Light Station

Advertorial/Online content/Other rate covers 12 people on set

Should additional crew be present, this will be charged at R300 per head

 

OPENING HOURS

 

Monday – Friday | Saturday - By arrangement | Sunday - Closed

Full Day (9 hours) -  8:00am – 5:00pm  

Half Day (4 hours) - 8:00am – 12:00pm and 1:00pm – 5:00pm

Overtime is charged @ R800 per hour

Please contact us should you require alternative hours or a rate for an extended day

 

PREP DAYS

 

Prep time required that is less than a half day can be accommodated by prior arrangement

 

CANCELLATIONS

 

Industry etiquette dictates that Confirmed bookings be honoured. Cancellations of a confirmed booking within 5 working days of the shoot date will be liable for a 20% cancellation fee. Cancellations made with 24-72 hours of the date of a confirmed booking will be charged at 50%. Cancellations made within 24 hours prior to the shoot or on the day of a confirmed booking will be charged at 100% of the agreed Studio Rental Fee.

 

PAYMENT TERMS

 

Payment is due 7 (seven) days from date of Invoice, unless otherwise agreed. Please note that should Light Station Studio be instructed to invoice a third party and the third party defaults, the responsibility of payment will fall on the individual or company who booked the studio or equipment.

 

CLEANING FEE

 

Light Station reserves the right to charge a cleaning fee where deemed necessary. This will be assessed fairly and reasonably based on the state in which the studio is left. The cleaning fee will be R500 and will be added to the final invoice.

DAMAGES & THEFT

 

The client will be held responsible for any damages or theft incurred.

 

**KINDLY NOTE THAT BY COMPLETING AND SIGNING THE CLIENT INFO FORM, YOU AGREE TO THESE STUDIO RENTAL CONDITIONS AND ACCEPT ADDITIONAL CHARGES WHICH MAY BE ADDED TO YOUR INVOICE IN LINE WITH THESE CONDITIONS**

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